Online board meetings are a convenient method of accommodating the hectic schedules of board members of non-profit organizations. Attendees can avoid traffic and deadlines, and also save on travel expenses. With a few simple rules an online board meeting can be as efficient as a face to face one.
It’s important to use tools that make the event more interactive and fun. Video communications with attendees can increase engagement as it enables attendees to read body language and understand non-verbal communication. Furthermore, the capability to make use of instant messengers during the meeting can help keep conversations flowing. Also, requiring all attendees to announce their presence during the meeting will ensure they are heard and noticed in the meeting.
The agenda should be carefully planned so that everyone knows what will be discussed and how it will be done. According to Nonprofit Learning Laboratories the additional info about Data Management with Data Room agenda should have 20% fewer items to allow more time for conversation and discussion.
A virtual format also provides new opportunities for those who would otherwise be excluded because of time or cost constraints. This allows the board to include new ideas and perspectives that could lead to more informed decisions. Additionally, the removal of physical barriers to participation allows the meeting to reach a broader audience. Dashboards for boards can help attendees prepare for meetings and provide data to discuss.
