Access control for data rooms allows the monitoring of entry and exit from your data center. You can also deactivate access rights quickly and in real time when you have doubts or suspicions. Advanced security features such as dual intervention mode, supervisor mode and two-factor authentication enable you to ensure that only authorized users are able to access your assets. You can also assign permissions based on the role and contribution each user makes to the project to protect against information leaks.
When you are deciding on a virtual data space, you should consider its user-friendly design and features. Look for a VDR that has a robust and simple UI that is simple to use by the CFO as well as an entry-level accounting. A well-designed UI can also enhance collaboration by allowing for easy sharing of files, commenting and central communication.
It is also recommended to look for an VDR with built-in tools that help aid due diligence and M&A transactions. A data room online that has the ability to ask questions could assist you in completing your financing process by giving prospective investors an easy and secure platform to review documents. In addition to this, a VDR with legal practice management is beneficial in controlling the information that is shared between lawyers and clients.
If you are using a virtual data room to share files with third parties you should select one that is dynamically watermarked. These are personalized identifiers that display the recipient’s IP address and email address to each file to discourage uninvited sharing and increase traceability if the breach does occur. Additionally, a VDR with an encrypted spreadsheet viewer ensures security to stop unauthorised editing and copying.
