The epidemic has made it more difficult than ever for nonprofits to run and build community support, and many are relying on board meetings via remote to make crucial decisions and ensure their continued existence. It can be challenging to conduct a remote board meeting effectively without the physical presence of every member.
An organized, clear agenda will help keep the board meeting you are hosting remotely on track and on-topic at all times. Include your board in the process of setting the agenda. This will help you decide on the subjects should be covered. Then, you should send the agenda in advance to all attendees so that they can plan. This will ensure that they are aware of the topics to be covered and can add anything to the agenda before hand. Utilizing an online board portal that is secure to distribute the agenda as well as other documents will aid in reducing security risk.
Video can boost engagement at remote board meetings because it adds the essential face-to-face component to discussions. Video also allows attendees to observe the body language of others and take note of non-verbal signals such as boredom, impatience or enthusiasm.
Meeting in person can often be difficult to schedule for busy boards that must manage many personal and professional obligations. Finding the right time that is suitable for everyone is easier with remote board meeting software. SavvyCal’s free meeting polls, for example, allow you to propose multiple times for your meetings and let participants vote for the time that is most suitable for them. This will save you time and effort by removing the need to send back and forth email.
