Board management software, often referred to as board portals is designed to simplify and streamline the tasks of managing an organization’s board. It automatizes routine tasks such as scheduling meetings, sharing material and distributing meeting minutes. It also has tools to help directors communicate effectively with one another in person and online. Certain vendors provide a complete solution, while others require users to purchase additional integrations for specific functions. This article reviews five important features of software for board management based on the ratings given by verified software users. It also highlights the top-rated software for each feature.
The document management feature integrates all board documents into a single repository and improves the management of information and efficiency. It also offers collaboration tools like real-time annotations, comments and notifications, that allow members to read documents at once and provide faster feedback and decision-making. This feature also includes access controls and version control that allow administrators to establish levels of access for files and documents.
Security is a major priority for any company that is adopting new software, particularly when it deals with sensitive data. Freeware usually comes with low or no encryption, which leaves boards open to security breaches which could result in financial loss and damage to the reputation. It is recommended that you only choose a product with at least 256 bits of encryption or more.
A dependable board management program can reduce administrative work and help you save time, which allows more time to focus on important projects and initiatives. However, choosing the right solution requires careful evaluation and research. Apart from evaluating the capabilities of every tool, it’s crucial to think about how each tool integrates with your existing technology stack.
